Job Description

Job Summary

The Bookkeeper position is an opportunity to make a positive impact on AASLH’s finances so we can continue to help history doers thrive. The Bookkeeper plays a key role in ensuring accurate day-to-day financial operations and supporting AASLH’s Executive Vice President/Chief of Operations and the third-party accounting firm. This position is responsible for maintaining complete and accurate financial records, preparing month-end schedules, and ensuring the timely flow of information needed for financial reporting and audit preparation. This is an in-person role at AASLH’s Nashville office.

Job Responsibilities

Daily & Monthly Bookkeeping

• Accurately record all income, expenses, deposits, and disbursements in QuickBooks.
• Properly code all transactions to the correct general ledger accounts, classes, programs, and fund categories.
• Maintain the general ledger and ensure accuracy through timely corrections and transaction research.
• Process and maintain Accounts Payable and Accounts Receivable.
• Reconcile bank and credit card accounts monthly and resolve discrepancies.
• Maintain vendor and customer files as needed.

Month-End Close Support

• Prepare all schedules and supporting documents for month-end close, including prepaid expenses, deferred revenue, deferred expenses, accrual listings, and aging reports.
• Prepare monthly reconciliation reports and documentation for third-party accounting firm review.
• Ensure all month-end items are completed and submitted according to the established reporting calendar.

Grant, Budgeting, and Internal Support

• Maintain and update grant tracking schedules.
• Provide historical data and financial information to support annual budget development.
• Assist management in gathering financial information required for grants, budgets, and reporting.

Audit & Compliance Support

• Gather and prepare financial documentation requested by external auditors.
• Prepare year-end 1099 support files for CPA firm preparation of 1099 and 1096 forms.
• Maintain organized financial records to support audit readiness.

Internal Collaboration

• Coordinate regularly with AASLH leadership and the third-party accounting firm.
• Provide timely responses to financial inquiries from internal leadership.
• Support additional administrative and financial projects as assigned.

Qualifications

Required:

• High school diploma or equivalent; Associate degree in Accounting or Finance preferred.
• Proficiency in QuickBooks accounting software.
• Strong understanding of bookkeeping principles and nonprofit accounting.
• High attention to detail and accuracy.
• Ability to prepare month-end schedules and financial documentation.
• Strong communication skills for staff, vendor, and CPA firm interactions.
• Ability to maintain confidentiality.

Preferred:

• Certification as a bookkeeper or accounting technician (e.g., CPB or AAT).
• Experience in nonprofit bookkeeping or fund accounting.
• Multitasking skills for managing multiple accounts and projects simultaneously.
• Advanced proficiency in Microsoft Excel, including creating pivot tables and using formulas.
• Experience preparing documents for CPA review or audit engagement teams.

Additional Information

Benefits

This is a part-time position with no health benefits or PTO.

How to Apply

To apply, send resume and cover letter to hawkins@aaslh.org. Applications will be received through January 15.

Details

• Date Posted: December 12, 2025
• Type: Part-Time
• Job Function: Accounting / Financial Management
• Service Area: Arts / Culture
• Start Date: 02/01/2026
• Salary Range: 26 per hour
• Working Hours: 15-20 hrs/wk

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