Job Description

STATEMENT OF THE JOB:

• Front Desk Management :
  • Greet and welcome visitors in a professional and friendly manner.
  • Direct visitors to the appropriate person or department.
  • Maintain a clean and organized reception area.
  • Assist Office Manager with duties as needed.
  • Enter and process new, renewed and existing memberships forms and requests including sending out the appropriate membership materials to foster continued outreach.
• Telephone & Communication :
  • Answer, screen, and forward incoming phone calls.
  • Take messages and ensure timely delivery to the relevant person.
  • Respond to basic inquiries and provide information about the company.
• Administrative Support :
  • Handle incoming and outgoing mail and deliveries.
  • Schedule appointments and manage meeting room bookings.
  • Maintain office supplies inventory and place orders as needed.
  • Assist with basic data entry and record-keeping tasks.
• Security and Protocol:
  • Monitor visitor access and issue visitor badges.
  • Follow security procedures and protocols.
• Skills and Qualifications:
  • Excellent verbal and written communication skills.
  • Professional appearance and demeanor.
  • Strong organizational and multitasking abilities.
  • Computer literate, including experience with all Microsoft Office software packages; Google Drive (Gmail, Calendar, Contacts, Docs, Sheets, etc.).
  • Friendly, patient, and approachable personality.
  • High school diploma or equivalent (some roles may require additional education or experience).
  • Experience working within an office environment in an administrative capacity.
  • Demonstrate cultural competency through familiarity in working with people from a very diverse number of backgrounds.
  • Attention to detail and problem-solving skills.
  • To assist in fulfilling the other functions of the Membership Team in providing administrative support to those departments and staff running membership support services and programs.

JOB DETAILS:

• Non-Union Position.
• Part-Time Position.
• Hours: Saturday & Sunday: 8AM-4PM.
• Hourly Range: $16.50-$19.00.

Send resumes to Gavin Johnston at gjohnston@commonpoint.org

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