Executive Personal Assistant Job at C-Suite Assistants, New York, NY

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  • C-Suite Assistants
  • New York, NY

Job Description

Executive Personal Assistant to Founding Partner/CEO, Global Advisory Firm, New York, New York, Midtown, Hybrid

Our client, a prestigious global advisory firm, based in London with an office in New York City, midtown is seeking an Executive Assistant “right hand” to support the Founder/CEO. This is a high-profile role with a well-known figure in the political world globally. This is dynamic role for a candidate who thrives in a fast-paced environment and understands the “high touch” needed to support a very busy, high- level environment with a hospitality mentality. The ideal candidate has supported a c-suite executive for at least 5 years, preferably in the real estate or finance space. This is a hybrid role, 4 days in their satellite office in midtown. The CEO is re-locating from London to New York City. An interest in international relations a PLUS.

A bout the Job:

  • Provide very high-level “high touch” administrative support to CEO, including complex calendar management, setting up in-person and video meetings and prioritizing shifting demands.
  • Manage and the CEO’s email inbox, flagging critical matters and drafting correspondence as needed
  • Manage domestic and international travel arrangements for the CEO including detailed itineraries and follow-up to make sure all trips run smoothly; experience handling detailed global travel a MUST
  • Act as liaison with internal stakeholders and clients; get to know and manage key contacts with grace and diplomacy
  • Organize internal and external meetings, in-person and Zoom including any needed materials
  • Provide research to the CEO so he is prepared for all meetings, internally and with clients
  • Handle all expense reporting
  • Plan events, dinners and other offsites
  • Some personal support; run errands
  • Ad hoc projects

About You:

  • Minimum 5 years of experience as an Executive Assistant to a high-level c-suite executive preferably at a small global firm. An interest in international relations a PLUS
  • Bachelor's Degree
  • Professional, proactive, and polished with exceptional communication and interpersonal skills.
  • Detail-oriented with strong organizational and time management capabilities.
  • Discreet, reliable, and capable of handling confidential information with discretion.
  • Highly proficient in Microsoft Office Suite.: highly proficient in PowerPoint
  • A true team player that understands how to support with a “high touch” hospitality mentality

Competitive Base Salary, Plus Discretionary Bonus, Comprehensive Health Benefits

Job Tags

Work at office, Shift work,

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